Admissions (including fees, free entitlement and withdrawal) Policy Statement

It is our intention to make our setting accessible to children and families from all sections of the local community. We aim to ensure that all sections of our community have access to the setting through open, fair and clearly communicated procedures.


  • We ensure that the existence of our setting is widely advertised in places accessible to all sections of the community.
  • We describe our setting and its practices in terms that make it clear that it welcomes both fathers and mothers, other relations and other carers, including childminders.
  • We describe our setting and its practices in terms of how it treats each child and their family, having regard to their needs arising from their gender, special educational needs, disabilities, social background, religion, ethnicity or from English being a newly acquired additional language.
  • We describe our setting and its practices in terms of how it enables children and/or parents with disabilities to take part in the life of the setting.
  • We monitor the gender and ethnic background of children joining the group to ensure that our intake is representative of social diversity.
  • Parents (or carers) can put their child/ children on the waiting lists by filling in and signing our form.  This can be sent in the post or e-mailed or a parent can drop by to pick up a form.  If a parent wishes to look around and talk to staff then a convenient time slot is arranged.  We offer support in any way we can to parents who may have difficulty with written English. Once a completed form has been received the information is transferred to our computer.  
  • Pre-school aims to have a balance of older (next school year) and younger (the year after) children attending each day.  This ensures that there is some continuity between years, i.e. all children do not leave at once.  Each school year (starting Sept 1st) therefore has its own waiting list and children are recruited from each list, dependent on their time on the list, with the aim of ensuring a suitable balance is achieved.
  • Children must be at least 2½ years old before they can attend a pre-school session and must be 3 years old before they can attend breakfast club or lunch club.   At the moment we offer 26 places in a session with a maximum of 6 children under 3.
  • Children who attend all day have priority for a lunch club place.   There is a maximum of 16 children in lunch club.
  • In line with the code of practice looked after children will be given priority when allocating places and we keep a place open to accommodate an emergency.
  • Please be aware that attendance at pre-school will not have an effect on the allocation of places in reception.
  • Our recruitment period is now in the summer term.  To speed up the process groups of parents will be rung up at the same time.  If a call is not answered a message will be left on an answer machine.  Places will be allocated and confirmed when Liz ( the booking secretary) speaks directly to a parent.   Parents need to respond to any offer within the time period given, after that time a new group of parents will be contacted.  This will be followed up by a welcome pack being delivered to the child’s address.  Further information will also be e-mailed.
  • It is the responsibility of a parent on the waiting list to inform us of any change of contact details and we would appreciate a phone call if you no longer require a place on the list.
  • At the current time we have a large number of children wanting to attend pre-school so no child is offered more than 6 sessions.  This arrangement may be changed if demand reduces.  We are happy to work with local child minders and other providers to ensure a families’ needs are met.
  • Admission to breakfast club is via a separate form and is co-ordinated by Lisa Kentzer
  • A place at pre-school is offered for the academic year.  Children staying with us for two years will have an opportunity to change their patterns of attendance for the next academic year.  
  • If a place in a session arises during the academic year it will be offered to a child who will soon be entitled (or has just become entitled) to the 15 hours free nursery education for 3 and 4 year olds and is not able to use the hours elsewhere.   This was agreed at the pre-school AGM (20/10/11).
    We realise that families lives can be complicated and will try to accommodate changes if possible e.g. it might be possible to swop sessions with another family
    We will also attempt to help out any child attending our setting if there is an emergency situation e.g. an emergency admission to hospital or a death in the family
    We are also occasionally contacted by social services to help a family in crisis

Fees / free entitlement

  • Fees are set by the pre-school committee and are payable at the start of each half term.  They are non-refundable
  • Payment can be made preferably by internet bank transfer or by cash.  We also accept cheques but are charged for each cheque we bank.  An invoice states the date by which any money owing should be paid.
  • We also ask for a voluntary contribution to provide your children with the extras e.g. dance sessions.  At the moment this is £15 per year.
  • We are also a registered charity so we can claim gift aid on donations
  • We currently take a number of different childcare vouchers – please ask.
  • The rules for the free entitlement are governed by the code of practice
  • Giving notice of withdrawal from sessions if paying fee
  • We require 4 weeks notice to give up a session.  This is the length of time recommended by Sheffield city council.  Please contact Pre-school promptly in writing if your child no longer needs a place.  There is an extra charge of four weeks fees if no notice is given. 
  • The rules for the free entitlement are governed by the code of practice